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Advice for clubsadvice and resources for clubs

To help to manage the support options available we recommend that you work through the following steps:

  1. Check if you can access any of the standard Government support (staffing costs, business rates, small business grants, sick pay rebate)
  2. Access FREE Business Advice to work through how you can manage the finances of your organisation during this phase
  3. If you are not eligible for the government grants, perhaps the new fund available through Sport England could help
  4. Check out any other local grants or support which you could access

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A framework for the safe delivery of children’s activity provision during social distancing

UK Active KidsCoach iv has produced a document that sets out the framework for safe physical activity provision in schools and facilities during an anticipated period of "social distancing" following the full closure of the schools/facilities due to COVID-19. It also provides the basis for individual providers to develop their own required technical operating guidance for working with children, young people and families. This advice seeks to support staff working in facilities (i.e. school sites), to deliver physical activity programming in the safest way possible, focusing on measures they can put in place to deliver activity clubs and out of school provision post COVID-19.

The framework has been developed in full partnership with the ukactive Children’s Activity Providers and has been reviewed by stakeholders across the education and physical activity sectors. It has also been informed by best practice from ukactive kids members and Department for Education guidance.

The Children’s Activity Provider sector will have a vital role in ensuring the ongoing health and wellbeing of young people and their families following the lifting of COVID-19 restrictions. We believe this role has never been more important than at the current time in helping the country and British society regain its health. The Government realises how important ‘exercise’ is, and as the Chief Medical Officer stated: “There is no situation, no age, no condition, where exercise is not a good thing.”

Please find the full document pdfhere

Advice for Groundsmanship During Lockdown

GroundsmanshipThe Institue of Groundsmanship (IOG) is a not-for-profit organisation.  They have some fantastic advice and research available on their website to help you make informed decisions for your own personal working and volunteering situation. This is particularly useful when the situation and government guidance is changing daily.

The website offers:

If you need any further advice or guidance about this area, please get in touch with us at alan@wiltssport.org.

Case Study: Scrappers Gym

scrappers editedWe caught up with Paul Rogers at Scrappers Community Gym to find out how the club was adapting to the current situation. As well as keeping their community moving through live workouts, the Club has brought together its members to support the most vulnerable.

Keeping the community moving

Scrappers Community Gym has a facebook page (@scrappergym), where they post online workouts with one of their coaches, Darren Sherwood. At 7pm, Daz, as he is known on Facebook, talks people through a workout, live from Scrappers Gym.

On their facebook page you can also find ideas for children and adults for training and equipment to use during lockdown.

Supporting their community

Scrappers are also keeping in regular contact with certain members, showing the gym genuinely care about how their members are doing.  Head coach Paul Rogers says;

"A quick text or phone call, can mean a lot to someone who is feeling lonely"

Scrappers gym is a project set up by Swindon Children’s Scrapstore, so the gym have been able to use their page to let people know how they can get involved in helping the community through the Scrapstore. The Scrapstore have adapted and are now delivering food and supplies to vulnerable people in the local area. Many gym members have got involved, both in helping to deliver or putting people’s names forward to receive supplies.

Additionally, through the Scrapstore, gym members have got involved by raising money through donations for a 24hour Fitathon. Funds raised will provide FREE food parcels for elderly and vulnerable people across Swindon, FREE Creative Play Art and Craft Boxes and Educational and Fun Activity Packs for children who don’t have access to a computer so they can continue education at home during lockdown.

As well as this, the Scrapstore has set up a befriending service, encouraging people to contact others who are isolated or having little communication with others.

TO GET INVOLVED HEAD TO THE SCRAPPERS GYM PAGE ON FACEBOOK @scrappersgym

Biggest Challenges

Despite being able to move some workouts online and maintain contact with their members, Paul Rogers highlighted there are many challenges for sports clubs operating during lockdown:

"One of the most difficult issues has been being physically unable to provide a session & a space which has been so helpful to so many people in so many different ways.

The frustration that peoples habits are sometimes difficult & very challenging to change. We all now,  have to adapt, this is a challenge for everyone, even for people who have had to carry on working, whilst everyone else seems to be relaxing or doing things that seem like fun whilst they still have to do the same job they have always done, often under more difficult situations.

Being Kind cost nothing, little kind gestures in this difficult time can make a huge difference to the mood of your community."

Scrappers Gym quote postTop 3 ways of staying engaged with your club members

  1. Have someone from the gym contact members, even if it is just to say hello, how are you doing.
  2. If possible offer a workout sheet or even better a video or live stream.
  3. Try & find out how many people have engaged in the the posts or videos etc. and work as a team to promote conversation amongst yourselves and contact people who have had no contact with anyone.

"I could speak to someone, encouraging them to give somebody else a call, if we can't see each other socially, it is worth letting people know their club is more than just a space. Teamwork makes the dreamwork."

If your club has any advice or stories to share on how you are keeping your community moving get in touch with us by emailing molly@wiltssport.org.

CIMPSA Offer Support to The Sector

CIMPSA have created a hub as a place to bring together advice and practical assistance on Coronavirus (Covid-19), including generous offers of support from many partners.

PLEASE NOTE: They are now surveying our sector to understand your concerns and to quantify the impact that this crisis may have – information gathered will be used to influence government support.

Club Matters Support for Clubs

Club DugoutClubs and organisations all over the country are experiencing lots of challenges due to the coronavirus pandemic. Club Matters is here to help by giving you some tips, tools and ideas to help keep your club functioning and working with your members and customers!

Keeping your Club and Organisation Running

From physical infrastructure, to making sure your committee is still functioning, there are lots of things that can be done during this time to ensure that your club can keep running or keep it in the best position possible. Club Matters have produced a series of resources and toolkits to guide you through what you may need to do.

Keeping in Touch with your Members or Customers

Whilst there is not much activity going on at the moment, there is still a great opportunity to keep in touch with your members. You could create home training plans, host social conversations or just make sure people are staying well!  club Matters have created a few guides to give you some ideas of how to do this, so get experimenting!

Case Studies - What are other clubs and organistions are doing?

Social media is full of clubs and organisations doing some incredible things for their members and local communities.  Club Matters have also asked our partners to give us an insight what they are doing and what is available for clubs and organisations.

Following the recent announcement of another National lockdown in England from 5th November, Club Matters know that many sports clubs and delivery organisations across the country will be facing further significant challenges and will be in need of extra help and support.

They have recently updated the Coronavirus section of their website to ensure it is easy to find the materials designed to help clubs/organisations keep running and stay connected to their members and volunteers during these difficult They have a range of helpful tools, videos and advice from other organisations within the sector, can be accessed via a dedicated hub page here: Club Matters Coronavirus Guidance

The resources include:

COVID-19 Phased Return of Sport & Recreation

gov website launch editedFrom Wednesday 13 May 2020, you can now exercise outside as often as you wish and you can also sit and rest outside – exercise or recreation can be alone, with members of your household, or with 1 other person from outside your household while keeping 2 metres apart at all times.

The government have provided helpful guidance on the phased return of sport and recreation.  This guidance is suitable for the public, providers of outdoor sport facilities, elite athletes, personal trainers and coaches, as follows:

Guidance for the public on the phased return of outdoor sport and recreation

Guidance for personal trainers and coaches on the phased return of sport and recreation

Guidance for providers of outdoor facilities on the phased return of sport and recreation

Elite sport return to training guidance: Step One

Please note that this guidance relates to the retunr of OUTDOOR sports and recreation.  Guidance for INDOOR activities has not yet been issued.

Covid-19 Physical Activity Headlines

Cricket iiSport England have provided the following update about the impact of the Covid-19 pandemic and lockdown on physical activity (produced April 2020):

  • There has been a massive disruption in the physical activity behaviours of adults and children in England.  33% of adults did more and 39% did less physical activity in the last week compared to before the restrictions.  In the same period 29% of children did more and 37% did less compared to pre-restriction levels.
  • There is a recognition of the importance of physical activity in response to the pandemic. 63% of adults think it is more important to be active during the outbreak compared to other times.
  • The majority of adults are using physical activity to help them manage their health. 71% of adults agree that exercise is helping them manage their physical health, whilst 67% agree it is helping them manage their mental health.
  • The Government’s messages about exercise may be having a positive impact. 55% of adults in England agree that they have been encouraged to exercise by the Governments guidance:
  1. 59% of adults walked in the last week
  2. 48% did online fitness, offline fitness or informal activity in the home
  3. 19% went jogging
  4. 9% cycled
  • There are differences in levels of activity between different demographic groups. Older people, people on low incomes, living in urban areas or living alone are finding it harder to be active during the outbreak.

Please see the tables below for more detailed results.

pdfFull Report

Get Your Classes Online with Sport England

Online fitness 2Sport England have launched a campaign called Join the Movement #stayinworkout supported by significant spend on TV, radio, social and press.  As part of this campaign they will be launching a live virtual workout timetable, fed by “open data” which is in effect a feed of virtual fitness classes from across the country.

As organisations, providers or instructors, youa re invited to add details of your online classes so these can be included in the data feed and therefore may appear within the timetable (and for anyone else that wants to use the feeds for other timetables or resources to direct to available classes).

Please note that Sport England will be checking all instructors to ensure adequate qualifications and production values. It is the instructor’s / provider’s responsibility to ensure they are insured and have the correct music licencing.

Please see this guide which should allow you to upload classes. Steps taken in this will depend on whether they already use a booking / class management system or not.

Please note, Sport England and other platforms will only be able to market classes if the following information is made available when you openly publish your class timetable: 

  • Whether or not your class is available online
  • Class description
  • URLs for your livestream class (if available)
  • Organiser / organisation name
  • Organiser / organisation website (if available) and / or social media links
  • Price

Helping You Stay Connected

Huddle iAt this time, it is really important to keep in touch with your members - both to ensure the wellbeing of your community and to invest in the future of your club.  Sport Structures have provided the following useful guide to keeping in touch with your club members during lockdown.

You can download a printable version pdfhere or click on the picture below to enlarge.

Helping you stay connected  Hints and tips page 0Helping you stay connected  Hints and tips page 1

Insurance Advice

Club DugoutSport Structures have produced the following guide to help you with your insurance questions during the COVID-19 crisis.

You can download a printable version pdfhere or click on the image below to enlarge it.

Helping you with your Insurance questions during COVID 19   Hints and tips page 0

Outdoor Industries COVID-19 Help Hub

OIA HubThe Outdoor Industries Association (OIA) has launched a regular newsletter to brief the sector on the COVID-19 crisis and its impact on business.

The OIA has access to the Tourism Industry Emergency Response group TIER and will be able to collate and curate information, links and resources the minute the government releases them or updates them. They will be the core body of your daily briefings and will include live links to the government website and other useful sites.  In addition, there will be post links, documents and helpful resources.

access the help hub here

An example newsletter can be viewed pdfhere

Resource Hub for Voluntary Organisations

Huddle iiiIn these unusual times all voluntary organisations will be experiencing concern as the coronavirus (covid-19) situation develops. Your organisation should be planning how best to keep your employees, volunteers, supporters and beneficiaries informed and protected.

NCVO have developed guidance for voluntary organisations that can be found below. The VCSE must all work to support each other and ensure we remain connected for the benefit of our most vulnerable residents.

Wessex Community Action have set up a new Resource Hub for local voluntary groups.  This page will be WCA’s dedicated Covid-19 page for the VCSE organisations in Wiltshire. They aim to make it as practical and as comprehensive as possible so you have a one stop shop for resources and information and are working with the councils for voluntary services across the country and sharing resources. 

The Government is also providing guidance specifically for the charity sector.  This is available here.

Sport England Support Package

Huddle iiSport England are making up to £195 million of funding available to help the sport and physical activity sector through the ongoing coronavirus (Covid-19) crisis.

The package, which is a combination of National Lottery and government funding, is made up of the following: 

  • A £20 million Community Emergency Fund, which will be opened immediately for clubs and community organisations to bid into. Grants between £300 and £10,000 are available
  • A £5 million pot for existing partners to bid into if they're facing specific financial difficulty
  • An additional £55 million to support our sector during an ongoing period of restrictions, to fund new and innovative ways to keep people active and, when the period of restrictions is over, to help organisations get back to business and adjust to a different environment 
  • A £115 million rollover of current funding into 2021/22 to give long term certainty to over 100 well established partners who play a vital role in the delivery of sport and physical activity in England. 

Alongside this, given cashflow concerns in the sector, they have also agreed to consider requests to release six months of the coming year’s funding (50% of awards) to their partners, meaning additional funding will be available sooner. 

The package follows Sport England's recent decision to offer major flexibilities to those who currently receive funding – including the ability to change timings, key performance indicators, targets and conditions, and redirect money to new activity in response to coronavirus.

Click here to visit Sport England's website

pdfclick here for more information

Staying Safe Online

ZoomAs clubs are having to use technology to communicate with members during the coronavirus lockdown, the risk of cyber attacks has increased.  Swim England have issued the following as a useful guide...

There are several platforms available to use and it’s important you find the right one for your audience. For example, if you’re holding a meeting for club officials, Zoom might be your best bet. However, if you’re putting on a training session for your members, it might be best to record it and upload to YouTube for them to watch.

An increasing number of clubs are using Zoom to stay in touch with members and colleagues.  To ensure these are secure and less vulnerable to cyber attacks, it’s important to follow the below steps. By doing so, you should be safe to still use Zoom.  These handy tips also apply to other third party chat tools such as WhatsApp, Microsoft Teams, Google Hangouts and Skype.

Do not's:

  1. Never publish your meeting password on a public forum/website.
  2. Don’t click on any links that appear from a chat video. Get the participant to send this via email.
  3. You should not accept any files via messenger or meeting forum tools.
  4. Don’t assume that all Zoom meeting invites/links are safe. Verify this with the person that has sent you the invite.
  5. Never go to a meeting that doesn’t have a password.
  6. Never give control of your screen to a third party.
  7. Don’t accept any files from chat forums.

Do’s:

  1. Always update the app when prompted – don’t wait for later. The latest version is April 2, 2020 Version 4.6.9 (19253.0401).
  2. Always set up the meeting with a nine character password.
  3. Treat Zoom/Zoom Chat like a work tool and maintain professionalism at all times.
  4. Always lock the meeting room once all known participants have arrived.
  5. Remove unwanted participants and prevent them from re-joining the meeting
  6. Mute participants on entry of meetings.
  7. Disable video on entry of meetings
  8. Enable waiting rooms to verify participants where possible.
  9. Encourage the use of “Allow only signed-in users to join”.


Swim England has developed some support videos for the utilisation of Zoom. The videos cover essential functions, how to navigate Zoom and how to use specific Zoom features.

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